RLS Management

What is the RLS?

The Registration and Licensing System provides the national member bodies a means to manage their athletes, couples, teams and officials in the WDSF competition system.

Each member body has assigned a person responsable to manage their members in the RLS.

How is the RLS used?

The RLS is a completely web based management system. All functions can be accessed by the national administrator once he/she has been granted access to the WDSF administration website.

The screencasts (videos) below exaplain all tasks a national administrator can execute:

General

• Accessing the administration area

E-Cards

Process WDSF e-Card applications for athletes joining the WDSF.

• Accept a new e-Card
• Deny a new e-Card

WDSF e-Card renewals

Two month before an athlete's license expires the WDSF sends an email to the athlete which contains a personal link to the renewal form.
Should the athlete not have renewed the license two weeks before it expires, a final email is sent with the national administrator in copy.

• Accept a renewal
• Deny a renewal
• Find the link to the renewal form if the athlete has not received it/lost it

Should an athlete not renew the license 3 month after the license has expired then the renewal link is deleted.

• Create a new renewal link for an existing WDSF athlete

Managing athletes

Due to the fact that WDSF e-Cards are mandatory for athletes to participate in WDSF sanctioned competitions, it is not possible to add athletes to the RLS directly. Once the athletes have applied for the WDSF e-Card and the national administrator has accepted their application they will appear in the RLS automatically.

• Retire an athlete
• Change the division of an athlete
• Transfer an athlete TO an other member body (also see managing transfers)
• Transfer an athlete FROM an other member body (also see managing transfers)
• Remove duplicate athletes
• Change an athlete's name, nationality, email or national reference or find the e-Card password

Managing couples

• Create a couple
• Retire a couple
• Change the division of a couple
• Transfer a couple TO an other member body (also see managing transfers)
• Transfer a couple FROM an other member body (also see managing transfers)
• Remove duplicate couples

Managing teams

• Create a team
• Update a team's members
• Retire a team

Managing transfers

All transfers initiated as above will complete automatically after one (1) month if no action is taken from the other party involved. By following the steps explained below a transfer can be completed faster and the couples can dance earlier.

• Accept a transfer
• Deny a transfer

Managing adjudicators

Registering to a WDSF congress

All existing WDSF officials can sign up to a congress themselves and do not need to go through their national member body.

The congress fee must be paid by the official directly when signing up.

Watch this tutorial for how to sign up as an existing license holder.

For observers at a WDSF congress, the registration can only be done by the WDSF NMB. The NMB can pay for the observer online or delegate the payment to the observer.

This tutorial shows all steps required by the NMB to sign up.

Applying for a new adjudicator license

New WDSF Adjudicator licenses must be applied for by the NMB through the WDSF website.

Watch this tutorial for how to apply.