Since October 2017 the plastic WDSF ID-Cards are replaced by the digital WDSF e-Cards. The e-Card is an in-place replacement for the ID-Card and extends the existing features with additional information such a as the current partner's name and the couple's age group.
All referenced to ID-Cards in belwo text apply equally to the WDSF e-Card.
We recommend you make use of the WDSF's own Competition Registration System (CRS) which includes all checks that need to be done for a couple to participate in a WDSF competition and has many more usefull features. By using the CRS all steps explained below are not neccesary.
This document shall help WDSF member bodies and competition organizers handle issues that might arise with the stricter enforcement of the WDSF competition rules from January 2013 onwards.
Organizers Guidelines for WDSF e-Cards
According to the WDSF Competition Rules only athletes and couples registered at the RLS and permitted by their NMF are allowed to participate at WDSF competitions.
From January 2013 onwards all WDSF athletes will have to carry a WDSF e-Card. This card contains a unique number for each person and it’s called MIN (Member Id Number).
Couples wanting to participate in a WDSF sanctioned competition after January 2013 MUST be in possession of their WDSF ID-Card. If they do not carry it they are NOT allowed to participate.
The WDSF is maintaining a publicly accessible database where information about all athletes and couples can be requested either manually or by software.
Problem: A couple arrives at check-in and one or both partners are not able to show the WDSF e-card.
Solution: If the couple knows both of their MIN numbers you must check if the couple is registered at the RLS.
Please assure both partners can be identified clearly (Picture-ID, Passport, etc.) and their names match the names related to the MIN.
Can the couple not provide any MIN or is not able to identify itself; provide them a copy of the WDSF Competition Rules and deny them to participate at the competition.
You can provide an internet access for the couples to check their MIN at the WDSF website.
Problem: The couple has got e-cards but their partnership is not confirmed by their NMF.
Solution: Provide the couple information about how to contact their
NMB or
RLS administrator so they can confirm and update their partnership. Deny them to participate at the competition.
Problem: The couple has got e-cards but is registered in the wrong section (e.g. General vs. PD).
Solution: Provide the couple information about how to contact their
NMB or
RLS administrator so they can confirm and update their partnership. Deny them to participate at the competition.
Problem: The couple has got e-cards but one or both partners are not allowed to compete (set to "suspended").
This situation can occur if between the times of placing the entry to the organizer and the check-in at the event the suspension has been expressed.
Solution: Provide the couple information about how to contact their
NMB or
RLS administrator so they can take care of their status. Deny them to participate at the competition.
Problem: The couple has got ID cards but the representing country or nationality printed on the card does not match the information provided by the WDSF database.
Solution: Provide the couple information about how to contact their
NMB or
RLS administrator so they can update their information. Deny them to participate at the competition.
Remarks: In some competitions it’s possible to check-in days before the specific competition starts. Some of the cases mentioned above might be solved during this time.
The definite denial of participation should only be declared, if the problem can't be solved until the closing time of the check-in of the competition.
Having couples arrive at your venue and not being able to allow them to compete is sad and frustrating for everybody and can be a financial and status problem for you.
Most problems can be avoided by informing the athletes about the new WDSF Competition Rules on time.
To reach everybody, especially the athletes coming to your venue, you should inform them about their obligations. You can do this by:
The message to the couples should state the following:
“Bring your WDSF e-Card!”
“Only WDSF registered couples can participate!”
Also state the advantages for the athletes as described below.
By using the WDSF e-Card you:
By using the WDSF e-Card the athlete:
We recommend you make use of the WDSF's own Competition Registration System (CRS) which includes all checks that need to be done for a couple to participate in a WDSF competition and has many more usefull features. By using the CRS all steps indcated below are not neccesary.
The procedures described below are generic in nature. They depend a lot on how you organize your competition internally and what scrutiny software you use.
Assuming a couple registers at you competition or arrives at the check-in with two valid WDSF e-Cards proceed as following:
The MIN can be collected in two ways:
The couple can be verified in 2 ways:
This step varies a lot depending on how your scrutiny expects this list to arrive.
Please contact your scrutiny to clarify this procedure.
Do also provide the scrutiny a list of couples that have registered but have either a) sent a letter of excuse or b) did not show up at all.
The WDSF is trying to find a solution to the problem of couples not showing up at competitions they have registered for.
The hardware needed to run a check-in or registration for a WDSF competition is minimal.
If you choose to use the “Check-in” client as mentioned above you will require:
Should you have any questions please contact: John Caprez - [email protected]